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Custom Web-Based Solutions

HR & Payroll Software

Payroll that runs itself, attendance that can’t be faked, and HR that finally fits your business.. Custom HR and payroll software for Indian businesses. It covers attendance, leave, shifts, salary processing, PF, ESI, PT and TDS, payslips and employee self-service, all in one secure system with role-based access and mobile check-in. You get a fixed price in writing and full code ownership.

Typical: ₹1,50,000 – ₹8,00,000Timeline: 6–30 weeks

Tell us what you need

We reply within one working day — with questions or a first scope.

No spam, no cold calls. A free scope even if you don't hire us.

What you get

  • Geo-fenced mobile check-in with selfie verification
  • Biometric and face-attendance device integration
  • One-click monthly payroll with PF, ESI, PT and TDS
  • Leave, shift, overtime and holiday rules configured your way
  • Employee self-service app for payslips, leave and claims
  • Tally, Zoho, bank and WhatsApp integrations
  • Role-based access, audit logs and encrypted data
  • Fixed price in writing, and you own the code

What's Included

Every HR and payroll system we build starts with a complete working core. Then we shape it around your company's policies, not the other way round. A standard build includes:

  • Employee master: profiles, documents, KYC, bank details, reporting managers, departments and branches in one place.
  • Attendance management: mobile check-in with GPS geo-fencing and selfie capture, biometric and face-recognition device sync, and web punch-in for office staff.
  • Leave and holiday management: custom leave types, accrual rules, carry-forward, encashment, sandwich rules and branch-wise holiday calendars.
  • Shift and roster planning: rotating shifts, night shifts, weekly offs, late-mark and half-day rules, and overtime calculation.
  • Payroll processing: salary structures, arrears, incentives, deductions, loans and advances, and full-and-final settlement.
  • Statutory compliance: PF, ESI, Professional Tax, LWF and TDS calculations with ready-to-file reports, plus Form 16 support.
  • Payslips and bank files: branded payslips delivered by email or WhatsApp, and bank transfer files in your bank's format.
  • Employee self-service (ESS): a mobile app and web portal for leave requests, payslips, attendance regularisation, reimbursements and announcements.
  • Reports and dashboards: headcount, attrition, attendance trends, payroll cost by department and branch, exportable to Excel and PDF.
  • Handover and support: source code, admin training, documentation and 30 days of free post-launch support.

Who Is HR & Payroll Software For?

Our custom HRMS is built for businesses that have outgrown Excel sheets and WhatsApp leave requests, and for those that find off-the-shelf HR tools too rigid or too expensive per user.

  • MSMEs and growing companies with 20 to 2,000+ employees that want accurate payroll without a full HR team.
  • Manufacturing units and factories with shift workers, contract labour, overtime and biometric attendance.
  • Multi-branch businesses such as retail chains, clinics, hotels, schools and showrooms that need branch-wise attendance and payroll.
  • Field-force teams in sales, service, logistics and real estate who need verified mobile check-in from the field.
  • Staffing and recruitment agencies that run payroll for multiple client companies.
  • Startups and SaaS founders who want to launch their own HR or payroll product for the Indian market.

What We Offer

We offer three ways to work with us, depending on where you are today:

  • Custom HRMS and payroll build: a complete system designed around your salary structures, leave policies and approval chains.
  • Module add-ons for existing software: plug attendance, payroll or ESS into your current ERP, CRM or Tally setup without replacing what already works.
  • White-label HR SaaS: a multi-tenant HR and payroll platform you can sell to other businesses under your own brand.

Every engagement includes a process audit, a fixed written quote, clickable designs before development, weekly demos on a live staging link, and a phased go-live so your payroll never misses a cycle.

What Makes Our HR & Payroll Software Different

  • Built for Indian payroll from day one. PF, ESI, PT slabs by state, LWF, TDS and Indian salary structures are core features, not plug-ins added later.
  • No per-employee subscription. You pay once for the build and own the software. Hiring your 500th employee doesn't raise your bill.
  • Your rules, not a template. Late-mark penalties, sandwich leave, comp-offs, incentive slabs, multi-level approvals: configured exactly the way your company works.
  • Attendance that can't be gamed. Geo-fencing, selfie verification, device binding and biometric sync stop proxy attendance.
  • Phased rollout, zero disruption. We run parallel payroll alongside your current method until every number matches.
  • You own everything. Code, data, server and accounts are handed over in your company's name.

Our Process

We start with how your HR and payroll actually run today, from who approves leave to how overtime gets counted. Next comes a written scope with a fixed price. We then design clickable screens, build in sprints with a weekly demo, test against real payroll data, and go live module by module. After launch we train your team and stay on for support.

Benefits

Businesses that move from spreadsheets to a custom HRMS typically see payroll processing drop from days to hours, fewer salary errors and disputes, cleaner compliance records, and far fewer "please check my attendance" calls to HR. Employees get transparency; owners get real-time visibility into their biggest cost line, people.

Why Choose Cartel Planet

Cartel Planet is an IT solutions company that builds software around the way Indian businesses really work. We give you a fixed price in writing, a GST invoice, a weekly demo you can click through, and complete ownership of what we build. Our developers, designers and consultants have delivered CRMs, ERPs, billing systems and automation tools for manufacturers, retailers, clinics, schools and service businesses. We treat your HR system like it runs our own payroll, because accuracy on salary day is non-negotiable.

Features

Process Audit First

We map how attendance, leave and salary flow in your company today and show you the hours and errors you’ll save before you commit a rupee.

Smart Mobile Attendance

GPS geo-fenced check-in, selfie verification and device binding let field and office staff mark attendance from their phone, and stop proxy punching.

Biometric & Face Device Sync

Connect existing biometric and face-recognition machines so punches flow straight into the system. No manual exports, no data entry.

Leave & Shift Rules Engine

Configure leave types, accruals, carry-forward, sandwich rules, rotating shifts, late marks, half-days and overtime exactly to your HR policy.

One-Click Payroll Run

Attendance, leave, overtime, incentives, advances and deductions combine into accurate salaries in minutes, with arrears and full-and-final settlement handled.

Statutory Compliance Built In

Automatic PF, ESI, Professional Tax, LWF and TDS calculations with ready reports for filing and Form 16 support, updated as rules change.

Employee Self-Service App

Employees apply for leave, view payslips, regularise attendance, claim reimbursements and read announcements from one mobile app.

Multi-Level Approvals

Leave, attendance corrections, expenses and salary changes move through the right managers automatically, with WhatsApp and email alerts.

Role-Based Access & Security

Granular permissions, audit logs, encrypted salary data and daily backups keep sensitive payroll information visible only to the right people.

Integrations That Remove Retyping

Connect with Tally, Zoho, bank payout files, WhatsApp, SMS and email so payroll data moves automatically instead of being copy-pasted.

Multi-Branch & Multi-Company

Run attendance and payroll for multiple branches, locations or legal entities from one dashboard, with branch-wise holidays and rules.

Live HR Dashboards

Track headcount, attendance trends, attrition, overtime and payroll cost by department in real time, and export any report in one click.

Why it pays off

  • Process monthly payroll in hours instead of days
  • Eliminate salary calculation errors and disputes
  • Stop proxy attendance with geo-fenced selfie check-in
  • Stay audit-ready with automated PF, ESI, PT and TDS reports
  • Cut HR’s admin workload so they can focus on people
  • Give employees instant access to payslips and leave balance
  • Pay once and own the software, with no per-user fees
  • Get real-time visibility into your workforce cost
  • Scale from 20 to 2,000+ employees on the same system
  • Keep sensitive salary data secure with role-based access

How it runs

  1. Understand

    A free discovery call about your team size, salary structures, policies and deadlines. If a ready-made tool suits you better, we’ll say so honestly.

  2. Plan

    A written scope covering modules, compliance rules, integrations, cost and go-live date. Fixed price, GST invoice, no surprise bills.

  3. Design

    Clickable screens for the admin panel, manager view and employee app, so you see exactly how it works before development starts.

  4. Build

    Development in sprints with a weekly demo on a live staging link. Your feedback is built in as we go, not after launch.

  5. Test & Parallel Run

    We test with your real attendance and salary data and run payroll in parallel with your current method until every figure matches.

  6. Launch & Train

    Phased go-live, module by module, plus hands-on training for HR, managers and employees and 30 days of free support.

  7. Grow

    Optional care plan for updates, new modules, statutory changes and scaling as your workforce grows.

Industries we deliver this for

Testimonials

Don't believe us? People talk about it

Founders, marketing heads and operations teams on what it was like to build with us — and what changed after launch.

4.8
50 Google reviews
FAQ

Questions about hr & payroll software

Straight answers on cost, timelines, ownership and support. Can't find yours? Ask us — a real person replies within one working day.

What does HR and payroll software cost in India?

A custom HR and payroll system from Cartel Planet typically costs ₹1,50,000 to ₹8,00,000. The final price depends on the modules you need, your employee count, the number of branches and the integrations. You get a fixed quote in writing before any work begins.

How long does it take to build?

A core attendance, leave and payroll system usually takes 6 to 12 weeks. Larger builds with ESS apps, multi-company payroll, biometric integration and advanced reporting can take up to 30 weeks. We go live in phases so you start benefiting early.

Will it handle PF, ESI, PT and TDS?

Yes. Statutory calculations for PF, ESI, state-wise Professional Tax, LWF and TDS are built in, with reports ready for filing. Rules are configurable, so updates can be applied when laws change.

Can employees mark attendance from their mobile phones?

Yes. Employees can check in through the mobile app with GPS geo-fencing and selfie verification. You define the allowed locations, and attendance outside those zones is flagged or blocked.

Can you connect our existing biometric machines?

In most cases, yes. We integrate with commonly used biometric and face-recognition devices so punches sync automatically. We confirm compatibility with your specific model during discovery.

Why choose custom software over a ready-made HRMS subscription?

Subscription tools charge per employee every month and rarely fit unusual policies. A custom system matches your exact rules, has no per-user fees, and belongs to you. For many growing teams it costs less over three to five years.

Does it integrate with Tally or our accounting software?

Yes. We can push payroll journals into Tally or Zoho Books, generate bank transfer files, and connect with your ERP or CRM so data never has to be retyped.

Who owns the code and the data?

You do. The source code, database, server and all accounts are handed over in your company’s name at launch.

Is employee salary data secure?

Yes. We use role-based access, encrypted storage, audit logs of every change, secure hosting and automated backups. Only authorised people see salary information.

What happens after launch?

You get 30 days of free support and training. After that, you can choose a care plan for maintenance, statutory updates, new features and priority support, or manage it in-house.

Can you build an HR SaaS product we can sell to other companies?

Yes. We build multi-tenant, white-label HR and payroll platforms with subscriptions, onboarding and a super-admin panel, so you can launch your own HR product.

Let's build it

Ready to Run Payroll Without the Spreadsheet Stress?

Tell us how your team works today. In one free 45-minute call, we’ll map your HR and payroll process, show you what can be automated, and give you a fixed price in writing. No obligation, no pushy sales calls.